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HR Software: 10 Key Modules & Features to Smoothly Run an HR Department

29 Aug

HR Software: 10 Key Modules & Features to Smoothly Run an HR Department

To manage the company’s human capital is one daunting task. From training and development to recruiting, the HR of an organization deals with a growing plate of responsibilities that directly affect the bottom line of a company.

Today, HR managers have a lot to do in order to keep company policies and employees satisfy and happy. They aren’t only responsible of making sure that all the core HR responsibilities are going great, instead, they are also obliged to oversee certain aspects of management that aren’t actually associated with human resource management. In this situation, what could probably help these overworked HR managers? It’s none other than HRMS tools that help them to keep all management operations perfectly aligned while keeping top management in a loop.

Almost every company use ultimate POS Solution or complete ERP Solution to manage business operations seamlessly. And when it comes to have a software to help hr department, usually companies rely on leveraging multiple software solutions to keep up with the tasks; however, that is costly and inefficient. Rather than going for a number of different solutions, it’s better to pick a complete hr management solution that is Human Resource Management Systems (HRMS).

HRMS solution helps companies in cutting costs, saving time while providing great working experience to their employees and much more. To let you know how effective and beneficial the HRM System is, we are listing down a brief description of most common modules along with the key features of each.

HRM System Module 1: Recruitment

The recruitment module is all about handling the internal authorization and form-filling processes like a pro. It allows managers or HR person to post advertisements and other supporting documents online where they can easily track applicants and even initial shifting. The system also offers functionality to create talent pools that can be trawled afterward to find suitable candidates when any vacancy occurs.

Amongst all HR technology advancements, its recruitment module stands out as it embraces social media to the greater extent. From having compatibility with LinkedIn to other social platforms, this specialized software for HR can make a search for the right candidate easier and on-point.

Common features of recruitment module:

  • Customized pipelines for different roles
  • Automated assessment processes, interview scheduling
  • One-click posting of jobs and job descriptions to a variety of jobs boards
  • Standard metrics and analytics for candidate profiles
  • Social media interface
  • Applicant tracking
  • Resume parsing
  • Standard metrics and analytics for candidate profiles
  • Digitized offer management
  • Mobile app
  • Gamification

HRM System Module 2: Onboarding

Once you are done with new hiring, your HR is responsible to guide them through the organizations’ onboarding and induction policies, methods, and procedures. This process can benefit organizations with automation that significantly reduce the burden on both, managers and the HR team. With this smart software, new employees can be introduced to the organization itself and the necessary people.

HRMS can also be used to send automatic notifications to relevant departments for issues like building access, user security passes, accounts, and etc. In almost all the HR systems, the onboarding functions are also interfaced with the talent and performance management modules.

Common features of onboarding module:

  • Easy (and paperless) set up of accurate employee records
  • Goal-setting as a basis for a probationary period
  • Provision of essential information about key personnel and the company
  • Gamified learning
  • Pre-first day preparation
  • Automatic scheduling of essential meetings
  • Easy set up of accurate employee records (no papers needed)
  • Compliance with legislative mandates

HRM System Module 3: Performance Management

HRM Software tracks and records the targets and objectives of the company that are set for each employee. This is how the module incorporates with your job standards, competence framework and/or other relevant systems. This software is specifically designed to make HR’s life easier and thus it also automates the appraisal process.

Common features of performance management module:

  • Collection of bigger data for a broader picture of individual performance
  • Links to a competency framework
  • ‘In the moment’ feedback tools
  • Scheduling of appraisal meetings
  • Setting and managing goals
  • 360 performance feedback
  • Links to succession planning functions and talent management

HRM System Module 4: Benefits Administration

The administration benefits are all about allowing employees to make the right choice for their circumstances and providing them timely information regarding their perks. This special module perfectly manages and monitors employee benefits, pension/welfare, and healthcare packages while tracking enrolment options and other financial implications.

Common features of benefits administration module:

  • Online open enrollment
  • Legislative compliance for your territory
  • Plan comparison tool to aid employee choices, inc. contributions & costs breakdowns
  • Automatic event management of the benefits lifecycle
  • Automated communication of enrolment options and information

HRM System Module 5: Workforce Management

Fundamentally, it’s a scheduling function. This module is closely connected to (and is often combined with) time, leave, and attendance management. Likewise, HRM System’s real-time functionality also involves linkages to other business management systems such as CRM and ERP in order to match shifting needs to workforce deployment.

Common features of workforce management module:

  • Scheduling and shift management
  • Management dashboard with real-time data and metrics
  • Workflow monitoring

HRM System Module 6: Time and Attendance

Besides payroll, the time clock is apparently one of the longest-standing HR automation that almost every business needs. Nowadays, HRM Systems mainly incorporate biometric identification to completely avoid buddy punching and this functionality can be directly linked to (or be an integral part of) the workforce management module, with information links to your accounting and payroll software.

Common features of time and attendance module:

  • Employment attendance tracking
  • Functionality for remote and mobile workers
  • Biometric systems
  • Time clock management
  • Legislative compliance (e.g. minimum mandated rest breaks)

HRM System Module 7: Absence and Leave Management

The leave and absence management is an automated way to book, track, approve, monitor, and allocate employees’ absence from the workplace. It is usually linked to the workforce management or time and attendance functions. It can be beneficial to have the complete record of employees’ track of leaves and absent, it can be for vacations, illness, parental leave, compassionate reasons, even jury duty. All the requests and approvals processes can be streamlined with the help of the HRM System and where appropriate, the outcomes can be incorporated into team calendars.

Common features of absence and leave management module:

  • Self-service leave requests
  • Integration with time and attendance and workforce management (scheduling) functions
  • Metrics and analytics, including absence levels and trends
  • ‘Account management’, tracking accrued vacation time and usage.

HRM System Module 8: Learning & Development

It’s often used to record the outcomes of the performance management process as a starting point. This specific module can be used to manage individual training plans for staff. It smartly deals with bookings (for training sessions & other learning courses). The module even helps to manage the follow-on evaluation and feedback process, while tracking training expenditure against budget allocations.

Common features of absence and leave management module:

  • Links to a competency framework
  • Training recommendations linked to the role, skill set, and career aspirations
  • Learning portal
  • Setting and managing goals
  • Streamlined learning administration (reducing the HR overhead)
  • Individual user learning plans

HRM System Module 9: Talent Management

Priority of talent management module is to identify individuals with potential; basically, it’s all about recognizing employees that are an asset for an organization. The main function of this module is to assist the HR department with setting up talent pipelines with particular roles and succession planning in mind.

Common features of talent  management module:

  • Identification of individual career planning and career paths
  • Succession planning
  • Integration with key recruitment campaigns
  • Get aligned with organizational strategic business goals
  • Reward benchmarking (internal and external)

HRM System Module 10: HR Analytics

In many cases, this module is incorporated as a function within other modules. HR analytics provides detailed reporting capabilities (frequently in the form of libraries of HR benchmarks and metrics) analyzing and assessing the data that is already gathered and stored in the HRMS (and other business systems) to provide predictive and strategic insights. This information can be advantageously used to guide the business strategy of the organization.

Final Thoughts

HRM System is important for small and large organizations, so the HR department can work efficiently. The software isn’t just about keeping your HR Department with advanced tech that can make their work processes easier, but it is more beneficial when it comes to keeping track of every single step they are taking. Make sure that you pick the perfectly designed HRM System, such as CIS HRMS.

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